Jimmy patch
Illustration & Graphic Recording

Terms and Conditions

JIMMY PATCH ILLUSTRATION

TERMS AND CONDITIONS

COMMISSIONED ILLUSTRATION PIECES

Illustration costs are provided on an individual quote basis. Each illustration project is unique and will therefore be quoted accordingly. Please understand that quoted prices are non-negotiable and are competitive with the industry standard. Illustration projects include, but are not limited to: individual drawings or digital illustrations, concept art, books covers, character design, high detail communication illustrations. Prices are based on industry standard, time put into work, edit cycles and skill set required. What is considered to be an illustration job is at the discretion of Jimmy Patch Illustration.

GRAPHIC RECORDING

Graphic recording rates are based on a daily rate (maximum daily hours: 10). The only exception is a project of 3hrs or less. This will be charged at a half day rate. This rate is not applicable if job is anywhere 10km outside of Brisbane. The daily rate includes live graphic recording and all materials excluding projector. Post production digital colouring and design of work to be used in email or presentation pieces by the client is a separate post production cost (included and recommended for most graphic recording projects). All tools will be supplied. Graphic Recording rates are based on a whole day rate and cannot be broken down into individual hours. What is considered to be a Graphic Recording job is at the discretion of Jimmy Patch Illustration.

COMMUNICATION ILLUSTRATION AND HIGH DETAIL GRAPHICS

Communication Illustrations are used to promote and present a concept or story using digital illustration. These are priced on an individual cost basis. What is considered to be a Graphic Recording job is at the discretion of Jimmy Patch Illustration. 

TRAVEL

All events or projects more than 10km from the Brisbane CBD will incur travel costs (either taxi or petrol p/km). Events held 80km or more outside of the Brisbane CBD will require overnight accommodation for the duration of the event. All interstate, international or rural events will require return flights from Brisbane, accommodation and all ground transfers and costs will be included in quote. Flights will be booked with Qantas or Virgin Australia. Accommodation will be a minimum of 3 stars and an unshared room/bathroom. Clients can arrange travel at the discretion of Jimmy Patch Illustration and is considered on a case by case basis.

PRIVACY

Please let me know if you would not like me to include the work from your engagement on my website or social media pages. Should a confidentiality agreement be signed between Jimmy Patch Illustration and you, the client, the work will remain confidential.

EDITS

Edits on illustrations, communication illustrations, illustrated documentary videos are limited to 2 edit cycles. This may be increased prior to or after quote has been agreed but will incur further charges. Live graphic recording post production has no edit cycles included in the price. Graphic Recording projects have no edit cycles included in the cost. Should you wish to make edits it will be at an additional quoted cost and will depend on time available to do so. Colouring of graphic recording projects are to be completed within 2 weeks of event date. Should it take longer due to client communication there will be an additional cost incurred. 

USAGE OF IMAGERY

All illustrations created at events or in the studio are approved for use on your website galleries, mail outs, social media, etc. within the license agreement. It would be appreciated to reference Jimmy Patch Illustration’s websiteFacebook or Instagram when doing so. Illustrations are NOT approved for use in your or any other organisation’s marketing collateral, packaging, or resale of any kind without prior agreement with Jimmy Patch Illustration. Illustrations and works must NOT be altered or edited in any way following the completion of the project by anyone but Jimmy Patch Illustration. Edits requested after the job has been completed, will incur further charges.

CANCELLATION POLICY

Once the project has been confirmed, cancellations made more than 21 days prior to the agreed start date will not attract any fee. Cancellations within 21 days will be required to pay 10% of the agreed fee. Cancellations within 14 days will be required to pay 50% of the agreed fee. Cancellations within 7 days will be required to pay the fee in full.

QUOTED PROJECTS

A quote is an agreement of workload, service offering and cost. Upon clicking 'Accept Quote' through the quoted email link, you agree and accept the terms of the quote and your project is confirmed in Jimmy Patch Illustration system. Should the workload change or increase the cost will increase and you will be re-quoted. Quotes must only be accepted if agreeing to the terms of the quote and Jimmy Patch Illustrations' Terms and Conditions, by doing so you are agreeing to the project commencing. Project start date will commence from quote acceptance date unless otherwise organised.

PROJECT DISCRETION

It is the responsibility of Jimmy Patch Illustration and you, the client, to ensure that a level of professionalism is upheld through out the duration of the project. Jimmy Patch Illustration reserves the right to terminate the project due to lack of communication, unsuitability of tasks requested, hostility, displeasure with stylisation, artists interpretation of concept or other non specified reasons. The full cost will be required to be paid and the job will be terminated.

48 HOUR HOLD POLICY

Should you wish to book the services of Jimmy Patch Illustration on a date, but cannot provide full confirmation, this date will be held for 48 hours. After this period, that date becomes available to other clients. Should another client request the same date within the 48 hour hold period, you will be contacted and given until close of business on that day to confirm the job, otherwise it will be open to other clients.

PAYMENT TERMS

For all commissioned projects, the full invoice will be sent 1 week after work commencement start date  for processing of payment. For all graphic recording projects, the full invoice will be sent 1 week prior to session date for processing of payment. Payment is to be made no later than 14 days from date of invoice, payable via direct bank transfer only. The license for all projects will not be activated until final payment of invoice is made in full (distribution and release of images/videos will not be permitted as per the agreed license and terms and conditions). Should you fail to make payment by this time, additional fees will be added and a new invoice will be issued. Credit card payments can be made upon request, but will attract an additional fee.

COPYRIGHT

Copyright of the Artwork shall at all times remain with the Illustrator, unless the Illustrator agrees to, and signs, an Assignment of Copyright. All rights not expressly granted or detailed separately in writing and signed by the Illustrator, are reserved to the Illustrator; including, but not limited to, all intellectual property rights in the Artwork, sketches, or other preliminary workings. The ownership of the Artwork, including sketches and other preliminary workings, shall at all times remain with the Illustrator, unless detailed separately in writing and signed by the Illustrator. The Illustrator grants to The Client an exclusive license for first publication of the Artwork for a period (determined in quote) from the delivery date of that Artwork, unless otherwise agreed in contract form, upon receipt of full payment.

AGREEMENT TO PAY

You, the client, agree to pay the quoted amount as stated in alignment with Jimmy Patch Illustration pricing guidelines and payment terms. Should you not be able to meet this deadline, additional fees will be incurred.